Accounting and Payroll Specialist
Land O Lakes, FL
Full Time
Student (High School)
Accounting and Payroll Specialist
Growing service company with great culture, casual dress, and flexible hours
We are seeking a self-motivated individual with exceptional attention to detail, a positive mindset, and strong multitasking abilities. The ideal candidate will be responsible for accounts Payable and Receivable process. Additionally, Payroll/HR tasks will involve auditing technician timecards, aiding in new hire procedures, and managing HR forms.
Accounts Payable Responsibilities and Duties
Accounts Payable, Customer Finance, and Warranty Payments- Enter bills accurately
- Ensure PO matches bills for accuracy
- Manage check runs
- Reconcile statements
- Maintain organized filing systems
Accounts Receivable Responsibilities and Duties
- Verify the accuracy of invoices and import them from Service Titan to Sage daily
- Process and confirm payments
- Follow up on overdue payments and resolve billing issues
- Apply payments to the correct accounts
- Collaborate with clients to address any payment discrepancies
- Generate reports on outstanding receivables, payment trends, and other relevant financial data
- Assist in month-end closing procedures and reconciliations
Human Resources Responsibilities and Duties
- Review all technician timecards in Service Titan to fulfill weekly payroll requirements
- Prepare new hire folders, forms, and conduct background screenings. Assist in preparing files for upload to the payroll system
- Audit company and employee benefit deductions
- Organize HR and payroll documentation
- Support benefit open enrollment and new hire enrollment
- Perform other assigned duties as needed
Qualifications
A minimum of two (2) years of experience in Accounts Payable and Receivable, demonstrating proficiency in managing financial transactions- Strong technical knowledge of accounting theories, principles, and practices
- Exceptional attention to detail with the ability to handle complex numerical data accurately
- Excellent communication skills to address vendor inquiries and collaborate effectively with team members
- Proficient in financial software tools, ERP systems, and MS Excel
- Knowledge of Sage Intacct and Service Titan software is a plus
- Strong organizational skills to manage multiple tasks and consistently meet deadlines
- An analytical mindset to identify and resolve discrepancies in financial records
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